PLACEMENT: Departmental
TITLE:
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SOLICITATION FOR PUBLIC-PRIVATE PARTNERSHIP (P3) FOR A PUBLIC FACILITY
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EXECUTIVE SUMMARY:
executive summary
This request is for the Board to consider approval of a solicitation for Public-Private Partnership (P3) proposals related to the construction and financing of a County facility that will be used as either additional space needed for a Constitutional Office or as a backup dispatch center. An employee wellness clinic and potentially additional medical offices will also be included in the project. A P3 solicitation would allow the County to evaluate private sector opportunities to deliver the project in a cost-effective and timely manner while utilizing County-owned property.
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DEPARTMENT: Administration
PREPARED BY: Name: Matthew Graham
Title: Assistant County Administrator
REQUESTED BY:
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
Issuing a solicitation for P3 proposals will allow the County to explore financing arrangements and delivery models that leverage private sector resources while ensuring the facility is built on County property. In order to provide revenue generating proposals, an amendment to the Future Land Use Map (FLUM) is necessary to comply with the County’s Comprehensive Growth Management Plan.
To ensure a fair and competitive process, the County intends to use a two-step procurement method:
Step 1 - Request for Qualifications (RFQ)
• Qualified firms submit their Statements of Qualifications (SOQs).
• A Selection Committee reviews and scores the SOQs based on published criteria.
• The top-ranked firms (typically 2-3) advance to Step 2.
Step 2 - Request for Proposals (RFP)
Only firms shortlisted from the RFQ may participate.
• A separate solicitation clearly identified as an RFP is issued.
• Shortlisted firms submit detailed proposals based on the RFP requirements.
• The Selection Committee reviews the proposals and may require firm presentations, allowing teams to explain their vision and answer questions.
• Presentations are recommended given the complexity of the project.
• The Committee then scores and recommends an award.
ISSUES:
To ensure a competitive and transparent process, staff is recommending use of a two-step procurement:
• Step 1 - RFQ to shortlist the most qualified firms.
• Step 2 - RFP for detailed proposals and presentations from the shortlisted firms, leading to a final award recommendation.
In addition, to provide revenue generating options for potential proposers, the current land use designation of the property must be changed from Institutional-General to Commercial Office/Residential.
Staff is seeking Board approval to proceed with the solicitation and to initiate the FLUM amendment to ensure compliance.
LEGAL SUFFICIENCY REVIEW:
To the extent this item contains legal issues, it has been reviewed for legal sufficiency, although this is primarily a matter of Board policy.
RECOMMENDED ACTION:
RECOMMENDATION
1. Move that the Board approve the issuance of a solicitation for Public-Private Partnership (P3) proposals for the construction and financing of a County facility.
2. Move that the Board direct staff to return with evaluation results and recommendations following review of the proposals.
3. Move that the Board adopt a Resolution to initiate a Future Land Use Map Amendment to the Comprehensive Growth Management Plan to change a portion of the County property (Lots 4 and 5 of the Port Sewall Plat, Parcel ID 38-38-41-002-004-00000-4) from Institutional-General to Commercial Office/Residential for the purpose of accommodating a revenue generating public-private partnership project.
ALTERNATIVE RECOMMENDATIONS
The Board may direct staff to pursue traditional construction and financing options outside of a P3 arrangement.
FISCAL IMPACT:
RECOMMENDATION
The solicitation for P3 proposals will allow the County to evaluate potential savings and financing structures that reduce upfront capital expenditures while ensuring project delivery. Specific fiscal impacts will be presented to the Board once proposals have been received and reviewed.
ALTERNATIVE RECOMMENDATIONS
None
DOCUMENT(S) REQUIRING ACTION:
☐Budget Transfer / Amendment ☐ Chair Letter ☐Contract / Agreement
☐Grant / Application ☐Notice ☐Ordinance ☒Resolution
☐Other:
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