PLACEMENT: Consent
TITLE:
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ADOPT A RESOLUTION TO AUTHORIZE EXECUTION OF A STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION AGREEMENT
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EXECUTIVE SUMMARY:
executive summary
The Board is asked to authorize the County Administrator to execute an updated State Highway Lighting, Maintenance, and Compensation Agreements with the Florida Department of Transportation (FDOT), which consolidates four previous agreements.
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DEPARTMENT: Public Works
PREPARED BY: Name: Lisa A Wichser, P.E., CFM
Title: Chief Project Engineer
REQUESTED BY: FDOT District 4 Maintenance Systems Administrator
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
Agreement drafted by: Florida Department of Transportation (FDOT) legal staff
Parties to the Agreement: FDOT and Martin County
Purpose of the Agreement: To establish responsibility for maintaining streetlights along roads on the State Highway System and to establish a rate of compensation
New/Renewal/Modified: The Agreement supersedes those Agreements executed in 2003
Duration: Seven years
Benefits to Martin County: Maintaining the streetlights on the State Highway System allows the County to achieve an economy of scale for an in-house street light crew that maintains County streetlights, resulting in more cost-effective and efficient operations while providing a more timely and responsive level of service compared to FDOT or its contractors.
Cost to Martin County: The County receives compensation for maintaining the streetlights.
The County authorized the Chair to execute four State Highway Lighting, Maintenance, and Compensation Agreements with the Florida Department of Transportation (FDOT) in June 2003. The FDOT has recently updated the State Highway Lighting, Maintenance, and Compensation Agreement (Agreement) to:
• incorporate standard, legally formal language, including definitions;
• include explicit E-Verify, public records, and Israel/Sudan/Iran boycott certification clauses;
• include terms for the acceptance of new facilities;
• include Exhibit A to identify location of the lights and annual escalation rate (3%);
• revise the deadlines for invoicing;
• include provisions for enforcement and cancellation; and
• establish a duration (7 years).
At the request of Martin County staff, the FDOT agreed to consolidate the four Agreements into one new Agreement. The Board is asked to authorize the County Administrator or designee to sign the Agreement and future amendments thereto.
ISSUES:
None
LEGAL SUFFICIENCY REVIEW:
This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, has identified and addressed legal risks, and has developed strategies for legal defensibility.
RECOMMENDED ACTION:
RECOMMENDATION
Move that the Board adopt the Resolution authorizing the County Administrator, or designee, to execute the State Highway Lighting, Maintenance, and Compensation Agreement and future amendments and modifications to the Agreement, as necessary.
ALTERNATIVE RECOMMENDATIONS
Pull this item from the Consent Agenda and provide staff direction, if any.
FISCAL IMPACT:
RECOMMENDATION
None
ALTERNATIVE RECOMMENDATIONS
None
DOCUMENT(S) REQUIRING ACTION:
☐Budget Transfer / Amendment ☐ Chair Letter ☐Contract / Agreement
☐Grant / Application ☐Notice ☐Ordinance ☒Resolution
☐Other:
This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback <http://www.martin.fl.us/accessibility-feedback>.