PLACEMENT: Departmental
TITLE:
title
REQUEST APPROVAL OF SERVICES AGREEMENT WITH PROPLOGIX, LLC, D/B/A ORANGE DATA SYSTEMS AND ADOPT A RESOLUTION ESTABLISHING A FEE SCHEDULE
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EXECUTIVE SUMMARY:
executive summary
Request approval of a Services Agreement between Martin County and PropLogix, LLC d/b/a Orange Data Systems (ODS) to provide Record Searches and adoption of a Resolution adjusting fees
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DEPARTMENT: Building
PREPARED BY: Name: Jeff Dougherty
Title: Director of the Building Department
REQUESTED BY: Jeff Dougherty
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
Documents drafted by:
ODS and Martin County
Parties to the Agreement:
ODS and Martin County
Purpose of the Agreement:
Provide Record Searches
New/Renewal/Modified:
New
Duration:
Three years with one renewal of two years
Benefits to County:
Keep staffing to a minimum and produce revenue to offset costs
Cost to County:
None
Staff regularly performs record searches almost exclusively at the request of real estate title insurance companies. The requirements to continually produce the searches in a timely manner are challenging for staff. This agreement will allow ODS to provide record searches for open/expired building permits and active code enforcement cases on behalf of the County. A Resolution is included which establishes a fee schedule of $75.00 for the record search service; a $50.00 rebate will be returned to the County for each search ODS performs which will help offset the costs to run the Department.
The Building Department (BD) funds its Plan Review and Inspections operations from customer user fees for the services provided and does not utilize any ad valorem tax money. The use of the revenue generated is limited to the enforcement of the Florida Building Code (FBC) and any excess funds must be utilized and accounted for in accordance with statutory requirements.
The BD has examined its current work volume and the anticipated work volume for FY26 as well as the expected valuations. The fees associated with the properties having construction costs more than $1,000,000 require a revision to the BD’s schedule to stay in compliance with the FBC. Therefore, BD is recommending a reduction in the fee schedule based scaled percentages in the attached Resolution.
ISSUES:
A survey of 16 other government entities in Florida utilizing the ODS services shows record search fees ranging from $50.00 to $150.00 with the average being $95.65.
The use of BD’s fees are regulated by Florida Statutes Chapter 553.
LEGAL SUFFICIENCY REVIEW:
This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, has identified and addressed legal risks, and has developed strategies for legal defensibility.
RECOMMENDED ACTION:
RECOMMENDATION
Move that the Board approve the Services Agreement with PropLogix, LLC d\b\a Orange Data Systems, adopt the Resolution establishing a fee schedule and authorize the Chair to execute all documents necessary to complete the transaction.
ALTERNATIVE RECOMMENDATIONS
Direct staff accordingly.
FISCAL IMPACT:
RECOMMENDATION
None
ALTERNATIVE RECOMMENDATIONS
None
DOCUMENT(S) REQUIRING ACTION:
☐Budget Transfer / Amendment ☐ Chair Letter ☒Contract / Agreement
☐Grant / Application ☐Notice ☐Ordinance ☒Resolution
☐Other:
This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback <http://www.martin.fl.us/accessibility-feedback>.