PLACEMENT: Proclamations and Special Presentations
TITLE:
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ORGANIZATION OF THE BOARD OF COUNTY COMMISSIONERS
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EXECUTIVE SUMMARY:
executive summary
In keeping with the organization policy, the Board of County Commissioners is asked to follow the steps outlined to affect its reorganization.
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DEPARTMENT: Administration
PREPARED BY: Name: Donna Gordon
Title: Administrative Services Program Coordinator
REQUESTED BY: Don Donaldson, P.E., County Administrator
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
Organization of the Board of County Commissioners takes place each year at the second regular meeting in November. In an election year, organization takes place on the second Tuesday following Election Day. [FL Stat. 100.041(2)(a)].
The Board is asked to follow these steps:
1. Elect a Chair and Vice Chair.
2. Approve the use of the prior Chairman's signature plate for check signing purposes until the new signature plate arrives.
3. Adopt a Resolution designating who may sign documents on behalf of the Board.
4. Districts 2 and 4 Commissioners make District appointments to the Local Planning Agency and the Board of Zoning Adjustment and adopt the Resolutions.
5. Make appointments to the Boards and Councils which require Commission membership. The Board is asked to appoint a Chair to the Value Adjustment Board of the two appointed Commissioners. Administration Staff will notify the liaison for each board/council.
6. Review and approve the proposed schedule of Board of County Commission Meetings for the upcoming 2027 calendar year.
7. Note the schedule of Board approved holidays for the upcoming 2027 calendar year.
NOTE: From the Human Resources Manual - When a holiday falls on a Saturday, the preceding Friday shall be designated a substitute holiday and observed as the official holiday. When a holiday falls on a Sunday, the following Monday shall be designated a substitute holiday and observed as the official holiday.
8. Adopt the Rules of Procedure.
ISSUES:
Noting the changes Administration staff and the County Attorney are recommending for the Rules of Procedure:
Page 6 - change “dramatic” to “serious” under Physical Presence of Commissioners
Page 16 - added language to Requests and Presentations
Page 19 - added ‘no public comment taken during Article 10 appeals’ under Quasi-Judicial Appeal Procedures.
LEGAL SUFFICIENCY REVIEW:
To the extent this item contains legal issues it has been reviewed for legal sufficiency, though it is primarily a matter of Board policy.
RECOMMENDED ACTION:
RECOMMENDATION
1. Move that the Board elect a Chair and Vice Chair.
2. Move that the Board approve the use of the prior Chairman's signature plate for check signing purposes until the new signature plate arrives.
3. Move that the Board adopt a Resolution designating who may sign documents on behalf of the Board.
4. Move that Districts 2 and 4 Commissioners make District appointments to the Local Planning Agency and the Board of Zoning Adjustment and adopt the Resolutions.
5. Move that the Board make appointments to Boards and Councils which require Commission membership.
6. Move that the Board review and approve the proposed schedule of Board of County Commission Meetings for the upcoming 2027 calendar year.
7. Move that the Board note the schedule of Board approved holidays for the upcoming 2027 calendar year.
8. Move that the Board adopt the Rules of Procedure.
ALTERNATIVE RECOMMENDATIONS
None
FISCAL IMPACT:
RECOMMENDATION
None
ALTERNATIVE RECOMMENDATIONS
None
DOCUMENT(S) REQUIRING ACTION:
☐Budget Transfer / Amendment ☐ Chair Letter ☐Contract / Agreement
☐Grant / Application ☐Notice ☐Ordinance ☒Resolution
☒Other: 3 Resolutions