PLACEMENT: Consent
TITLE:
title
MANAGEMENT AGREEMENT WITH THE HISTORICAL SOCIETY OF MARTIN COUNTY FOR THE HOUSE OF REFUGE
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EXECUTIVE SUMMARY:
executive summary
The Historical Society of Martin County currently operates the House of Refuge as a public museum through a Management Agreement with the County. The Historical Society has requested a three-year extension of the Agreement to allow for the continued provision of tours and programs offered to the public at this local landmark.
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DEPARTMENT: General Services
PREPARED BY: Name: Sean Donahue
Title: General Services Director
REQUESTED BY:
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
1. Contract Drafted by: Martin County Legal Department
2. Parties to Contract: Martin County; Historical Society of Martin County
3. Purpose of Contract: To provide programing and operation of the House of Refuge
4. New/Renewal/Modified: Extension with certain updated terms
5. Duration of Contract: October 1, 2025, through September 30, 2028.
6. Benefits to the County: This contract provides for public programming and management of a Historic Facility in Martin County.
7. Cost to the County: $96,000.00 per year.
The Historical Society of Martin County (the “Society”) currently operates the House of Refuge pursuant to a three (3) year Management Agreement (“Agreement”) with the County that expires on September 30, 2025. The current Agreement provides that the term of the Agreement may be renewed for subsequent 3-year periods upon written agreement of the parties. The Society has requested a 3-year extension to allow for the continued operation of the House of Refuge for the benefit of the Martin County and visiting public.
The proposed Agreement has been updated for a new 3-year term and has been revised to account for the Refuge Runner shuttle service, an additional service to the public which provides transportation between the Elliot Museum and the House of Refuge Museum to allow museum guests to enjoy their visit without undergoing the sometimes-frustrating search for parking. This enhancement has greatly reduced the pressure on the fifteen parking spaces available at the House of Refuge and has dramatically improved attendance and the overall guest experience. The annual fee payable to the Society has been increased from $92,000/year to $96,000/year to account for increased staffing costs, additional services and cumulative inflation. The Agreement is terminable by either party upon sixty (60) days advance written notice.
ISSUES:
None
LEGAL SUFFICIENCY REVIEW:
This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, and staff has identified and addressed legal risks and developed strategies for legal defensibility, as applicable.
RECOMMENDED ACTION:
RECOMMENDATION
Move that the Board approve the Management Agreement with the Historical Society of Martin County and authorize the Chair to execute any and all documents in connection therewith.
ALTERNATIVE RECOMMENDATIONS
Pull this item from the Consent Agenda for discussion.
FISCAL IMPACT:
RECOMMENDATION
None
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Funding Source |
County Funds |
Non-County Funds |
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General Fund |
$96,000.00 |
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Subtotal |
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Project Total |
$96,000.00 |
ALTERNATIVE RECOMMENDATIONS
None
DOCUMENT(S) REQUIRING ACTION:
☐Budget Transfer / Amendment ☐ Chair Letter ☒Contract / Agreement
☐Grant / Application ☐Notice ☐Ordinance ☐Resolution
☐Other:
This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback <http://www.martin.fl.us/accessibility-feedback>.