PLACEMENT: Consent
TITLE:
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REQUEST FOR ADOPTION OF A RESOLUTION AMENDING THE PARKS AND RECREATION ADVISORY BOARD (PRAB) MEETING SCHEDULE AND ATTENDANCE REQUIREMENTS
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EXECUTIVE SUMMARY:
executive summary
At the direction of the Board, the Parks and Recreation Department amends the Resolution governing the PRAB related to meeting schedule and attendance requirements to enhance quorum reliability and support more consistent board participation.
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DEPARTMENT: Parks and Recreation
PREPARED BY: Name: Kevin V. Abbate
Title: Parks and Recreation Director
REQUESTED BY: Martin County Board of County Commissioners
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
The PRAB plays a critical role in providing guidance, community insight, and policy recommendations that support the department's long-term goals. Over the past five (5) years, staff have observed increasing challenges related to meeting consistency, quorum attainment, and member availability due to the current meeting time and frequency, which was monthly meetings each year. These issues have occasionally limited the board's ability to fully review agenda items, provide timely recommendations, and maintain alignment with the Parks and Recreation Department and the Martin County Board of County Commissioners' needs. These issues were discussed at the December 9, 2025, meeting before the Board of County Commissioners (BOCC). The BOCC directed staff to reduce the number of meetings of the PRAB.
To address these concerns and strengthen overall PRAB effectiveness, the proposed resolution shifts PRAB meetings to a quarterly meeting schedule and updates the attendance policy to prohibit missing more than two (2) consecutive meetings. This adjustment is intended to reduce meeting fatigue, increase member availability, and reinforce a more consistent level of participation. By refining the meeting structure and attendance requirements, PRAB can better support strategic planni...
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