PLACEMENT: Consent
TITLE:
title
PARTICIPATION IN MiCTA PURCHASING COOPERATIVE AND APPROVAL OF VOTING REPRESENTATIVE
end
EXECUTIVE SUMMARY:
executive summary
The Information Technology Services Department seeks to join the MiCTA purchasing cooperative. As a result of becoming a member Martin County will need to appoint a voting representative to the MiCTA.
body
DEPARTMENT: Information Technology Services
PREPARED BY: Name: Matthew Hinckle
Title: Telecommunications Manager
REQUESTED BY:
PRESET:
PROCEDURES: None
BACKGROUND/RELATED STRATEGIC GOAL:
1. Agreement Prepared by: MiCTA
2. Parties to the Contract: Martin County
MiCTA
3. Purpose: To provide a purchasing vehicle for Information Technology (IT) products and services
4. New/Renewal/Modified: New
5. Duration: One (1) year with option to extend for one (1) year periods.
6. Benefits to Martin County: This document will allow the for the purchase of critical IT products and services.
7. Cost to Martin County: $300 per year. First year has been waived.
The Martin County ITS department seeks to join the MiCTA purchasing cooperative. The MiCTA focuses on providing quality products and services to its public-sector-only members at outstanding discounts due to competitively bid contracts. Beneifts to Martin County are:
• Competitively bid agreements providing outstanding discounts for products and services specifically related to telecommunications, data security, and public safety, unavailable from other sources.
• National monitorning and advocacy for telecommunication and technology legislation and regulatory processes that could impact members.
• Research regarding available grants, applicable to member organizations, for telecommunications technology acquisition and implementaion.
• Professional development opportunities on technical subject for members.
As a result of becoming a member Martin County will need to appoint a voting representative to the MiCTA as described in the bi-laws:
Section 3.7 - Voting Representative
Each member entity shall appoint one representative, hereafter known as a “Voting Representative,” who shall act as the representative of that member entity in all MiCTA Member meetings. A “Voting Representative” must be a current full time employee of the member entity. A Voting Representative may designate in writing a proxy for a meeting if the proxy is also a current full time employee of the member entity. A person can only be a Voting Representative for one member entity at a time. The Board in closed special session shall decide any question of the status of a Voting Representative or proxy prior to the meeting. A member entity may have other non-voting representatives, but only one Voting Representative.
ISSUES:
None
LEGAL SUFFICIENCY REVIEW:
To the extent this item contains legal issues, it has been reviewed for legal sufficiency; although this is primarily a matter of Board policy. Participation in cooperative purchasing is allowed under the Martin County Purchasing Manual.
RECOMMENDED ACTION:
RECOMMENDATION
1. Move that the Board authorize joining the MiCTA.
2. Move that the Board appoint Michael Merker, as the County’s voting representative for the MiCTA.
ALTERNATIVE RECOMMENDATIONS
Pull this item from the Consent Agenda and provide staff with alternate direction.
FISCAL IMPACT:
RECOMMENDATION
$300 per year of membership. First year membership fee has been waived
|
Funding Source |
County Funds |
Non-County Funds |
|
ITS TIP - T02005 |
$300.00 |
|
|
Subtotal |
$300.00 |
|
|
Project Total |
$300.00 |
ALTERNATIVE RECOMMENDATIONS
None
DOCUMENT(S) REQUIRING ACTION:
☐Budget Transfer / Amendment ☐ Chair Letter ☐Contract / Agreement
☐Grant / Application ☐Notice ☐Ordinance ☐Resolution
☐Other:
This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback <http://www.martin.fl.us/accessibility-feedback>.